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You are here: Mailcaster Archive Communications Faculty Announcements Update on Hunter's Response to Coronavirus
Monday March 30, 2020 12:13:26
"Jennifer J. Raab" <>
Current Faculty
Update on Hunter's Response to Coronavirus

Dear Hunter faculty,

We are so grateful for your continued dedication and flexibility as we work through the various challenges of our transition to remote instruction. This email covers a number of significant changes to our academic practices as a result of the current COVID-19 public health crisis. You can find more information about many of these changes, as well as other Hunter resources on our Faculty Guidance Website; if you have questions about how a policy applies to your course or department, please contact your chair, program director, or dean.  This page will be regularly updated to address your questions and concerns.

Important Faculty Issues

Changes to Tenure Clock

Because the current COVID-19 crisis presents a major interruption to research and scholarship, tenure track faculty may request a one-year extension in their tenure clock. Please note: faculty who are currently scheduled to be considered for tenure in Fall 2020 and would like an extension on their tenure clock must request that extension in writing to the Provost by May 1st, 2020. Faculty coming up for tenure in future years who would like to request a one-year extension must request that extension by February 1st of the academic year immediately preceding the year in which they will be coming up for tenure review.

Teaching Observations

Classroom teaching observations that have not yet been conducted in Spring 2020 will only be conducted at the request of the teacher.

Annual Evaluations

Full-time faculty will receive their annual evaluations this spring. Faculty and faculty evaluators may conduct evaluations via distance technology.  Please find new protocols, including appropriate teleconference methods for online observations here.

Office Hours

All faculty office hours will continue to be held through distance technology. Faculty are required to notify their students and department chair or program director of how they plan to offer office hours as soon as possible. Please contact your chair, program director, or dean with any questions.

Technology Resources for Faculty

We appreciate the swiftness with which you have all embraced our very necessary move to remote instruction. We will continue to support you as you fine-tune your courses; more information about upcoming webinars, office hours, and training and support can be found here. Some of you have requested information about how to prevent intrusions from uninvited guests or hackers in your course; we have created a detailed guide with information about best practices and step-by-step instructions for how to set up your security settings.

In addition, as we all settle into our new normals, we understand that you may find the technology you have inadequate for what you now need to do.  We have raised private funds to support long-term technology loans for students, and are pleased to now be able to extend that level of support to faculty.  Please contact your chair, program director, or dean to request additional technology such as laptops, monitors, headsets, or specialized software.  Associate Provost Jenny Tuten is overseeing this program, and we will do our best to accommodate your requests.

Classroom and Grading Issues

Remote Testing

We understand the urgency of providing software to conduct remote testing. We are exploring a CUNY-proposed system-wide option while at the same time seeking permission to procure individual options that are more suited to our faculty and disciplines. We would appreciate all recommendations for proctoring software; please share your suggestions for online proctoring with your chair, program director, or dean. We want to assure you that we understand the urgency of providing this software and are very focused on this issue.

For-Credit Internships

We recognize that many for-credit internships have been interrupted or shifted in format and that many faculty have had questions about the best path forward for students who are no longer able to work in the field.  Faculty should continue to hold seminars using remote learning tools and for students who are not able to continue their work remotely, faculty should strive to create an experiential learning option for them.  If that is not possible, students may also opt to take an incomplete.  If you have questions or need additional guidance, please contact your department chair.

Reminder: Changes in Grading Policies and Deadlines

Our previous emails have noted several changes in grading policies and deadlines for this semester.  Several are reiterated below, and we encourage you to speak with your department chair if you have any questions about how this change impacts your course.

As mentioned in my previous email, these extraordinary circumstances have prompted CUNY to enact a new Credit/No Credit policy for the Spring 2020 semester, under which students will have 20 days after they receive their grades to decide if they want to convert any or all of the letter grades they earn in their classes to Credit/No Credit (CR/NC) grading. This policy will override all program-level grading policies currently in effect at Hunter, including those related to courses within the major, pre-requisite courses, honors courses and maximum number of credits that a student can earn with Credit/No Credit grades.  Please note: Students who fail to meet their college’s retention standards or the conditions of an academic or other probation for Spring 2020, are to be placed on continued probation and will not be subject to academic dismissal. We will have additional information about the impact of CR/NC on students’ financial aid and academic progress.

Students who receive a grade of INC in the Spring 2020 term will be able to submit incomplete work to faculty through the end of the Fall 2020 semester. The new deadline for faculty to submit Incomplete to Grade forms to the Registrar’s Office for resolution is now Wednesday, December 23rd, 2020. This is the final grade submission deadline for Fall 2020 courses. Students who received an INC grade from Fall 2019 may submit incomplete work through the end of Summer 2020. The new deadline for faculty to submit Incomplete to Grade forms to the Registrar’s Office for resolution is now August 30, 2020.

With Gratitude

Together with the Provost and Hunter’s senior leadership team, I want to personally thank you for your extraordinary efforts to ensure that our students can continue to receive a Hunter education in these unprecedented times.   As our community navigates this new reality we will continue to share up-to-date information as it is available. We appreciate your diligence in continuing to flag any issues as we move to fully remote instruction. 

With great appreciation,

Jennifer J. Raab





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